Positions

Key Responsibilities

• Manage calendars, scheduling, and daily planning for multiple clients with precision and foresight.
• Coordinate travel arrangements, reservations, and detailed itineraries, including flights, ground transportation, accommodations, and event logistics.
• Handle personal tasks such as gifting, targeted research, vendor coordination, and household management (maintenance, deliveries, contractor scheduling).
• Communicate professionally on behalf of clients with vendors, service providers, and personal contacts when required.
• Anticipate client needs and proactively present practical solutions that save time and reduce friction.
• Maintain accurate, organized records, notes, and task tracking within the app; update statuses and next steps consistently.

Qualifications

• 3–5 years of experience in administrative, executive, or client support roles.
• Demonstrated success in personal assistance or comparable client-facing responsibilities.
• Exceptional organizational skills and the ability to juggle competing priorities without compromising quality.
• Strong written and verbal communication; comfortable drafting messages and speaking on behalf of clients with professionalism and clarity.
• High level of discretion, confidentiality, and professional judgment.
• Comfortable managing multiple clients and shifting priorities with composure.
• Intuitive, proactive mindset with a track record of anticipating needs and delivering solutions.
• Meticulous attention to detail and reliable follow-through on tasks and commitments.
• Proven ability to build trust and maintain long-term client relationships through consistency, responsiveness, and integrity.

Key Responsibilities

• Manage complex calendars, meetings, and executive communications, prioritizing commitments and optimizing time across stakeholders and time zones.
• Coordinate domestic and international travel, including detailed itineraries, visa and logistics oversight, ground transportation and accommodation, and contingency planning.
• Prepare concise, accurate reports, presentations, and correspondence tailored to audience and purpose, ensuring brand-consistent tone and clarity.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders, screening requests, triaging priorities, and ensuring timely follow-through.
• Support business operations and project coordination—track deliverables, manage timelines, organize meetings and action items, and drive stakeholder follow-ups to completion.
• Anticipate needs and proactively solve problems with minimal direction, offering solutions, alternative plans, and expert judgment to preserve executive time and focus.

Qualifications
• 6+ years’ experience supporting executives or senior leadership in fast-paced, high-expectation environments.
• Advanced organizational, project management, and written/verbal communication skills; comfortable drafting executive-level materials and managing complex workflows.
• Demonstrated high level of discretion, confidentiality, and professionalism when handling sensitive information and relationships.
• Proficient with productivity and collaboration tools (Google Workspace, Microsoft Office, calendar systems, and common travel/expense platforms).
• Ability to work independently and perform under pressure, adapting quickly to shifting priorities and tight deadlines.
• Strategic thinker with strong business acumen—able to contextualize tasks within broader company goals and recommend priorities.
• Calm under pressure with excellent judgment, a solutions-oriented mindset, and the ability to de-escalate and resolve issues efficiently.
• Highly polished, proactive, and detail-driven—consistent follow-through and a commitment to delivering exceptional support.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across time zones with attention to availability, priorities, and meeting preparation
• Arrange travel logistics, including booking flights, accommodations, ground transportation, and preparing detailed itineraries
• Prepare reports, presentations, correspondence, and briefings with polished formatting and accurate content
• Act as a reliable point of contact for internal and external stakeholders, handling inquiries and routing requests appropriately
• Perform administrative tasks such as data entry, filing, recordkeeping, and expense reconciliation
• Support project coordination by tracking deliverables, setting follow-up reminders, and ensuring deadlines are met
• Anticipate day-to-day issues, resolve routine problems independently, and escalate complex matters to leadership with recommended actions
• Maintain confidential records and exercise sound judgment when handling sensitive information

Qualifications

• 2–4 years of administrative, executive support, or office management experience
• Strong organizational and time-management skills with a proven ability to prioritize competing demands
• Clear, professional written and verbal communication skills
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, calendar and travel booking platforms)
• Comfortable managing multiple tasks and meeting deadlines in a fast-paced environment
• Professional demeanor, keen attention to detail, and commitment to accuracy
• Ability to follow established processes, work with general supervision, and proactively identify opportunities to improve efficiency